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Grand Old 4th Street Fair Vendor Instructions

The application process is officially open to all potential 2024 Street Fair vendors for the Annual Grand Old 4th of July on Bainbridge Island. The event this year will be open from 9am – 5pm and include the famous Hometown Parade, Beer/Wine/Cider Garden, and Live Music Stage alongside the Street Fair.

The Street Fair portion of the festival will be held in its traditional location – three blocks from the Ferry Terminal on Brien and Bjune Drive in downtown Winslow.

For 2024, we have approximately 110 total booth spaces available for vendors of arts and crafts, food, community information, nonprofit organizations, children’s games, amusements and more.

The Grand Old 4th Street Fair is a family summer market event that showcases a wide variety of artisanal local/handmade goods, so bear in mind that all booth applications will be juried prior to acceptance.

We expect a crowd of around 20,000 to attend, and we look forward to celebrating the 4th with you!

 

BOOTH SPACE

The booth space size is 10 feet x 10 feet. Booths are outdoors on a closed street. Vendors must supply their own tables, chairs, and booth structures as desired, including rain/sun shelter such as a canopy. Power is available to a limited number of booth sites. Water maybe available in a central location. Please supply your own power extension cords and water hoses. In some locations, combining multiple booth spaces into larger spaces may be possible.

All vendors and their personnel must remain within the confines of their own spaces. No vendor will be permitted to erect signs or display products obstructing the view, occasion, injury, or disadvantageously affecting other exhibitors’ display. All demonstrations and distribution of circular and promotional material must be confined to the limit’s of the vendor’s booth. Exhibits, which include musical equipment, radios, sound motion picture equipment, public address systems, or any noise making machines must be operated so that the noise resulting from there will not annoy or disturb adjacent exhibitors and their patrons and must be approved by the management.

 

BOOTH FEE PAYMENTS

Payment in full must be received with your application. 

 

MEMBER DISCOUNTS

This year, we will continue to offer discounted fees for Food Trucks, and all of the Grand Old 4th Booths (Food, Arts & Crafts, Information, Kid’s Zone Games/Amusements) to Bainbridge Chamber Members in good standing (commercial and nonprofit vendors).

You can join the Chamber today and be eligible for a discounted booth fee.

 

FULL GO4 2024 STREET FAIR BOOTH PRICE LIST

 

1. ARTS, CRAFTS & COMMERCIAL BOOTHS (ABLE TO SELL ITEMS)*

  • Arts & Crafts Booth – Nonprofit $225
    • (Nonprofit Member Discounted Rate $150)
  • Arts & Crafts Booth – Commercial – $275
    • (Commercial Member Discounted Rate $200)

Notes: Arts & Crafts entries are juried and we try to avoid duplicating merchandise whenever possible.

2. INFORMATION-ONLY BOOTHS (NO ITEM SALES)*

  • Information Only – Nonprofit $175
    • (Nonprofit Member Discounted Rate – $100 (no item sales allowed)
  • Information Only – Commercial $200 (Chamber members only)
    • All must include a kid’s game or activity and be located in the Kids Zone in Waterfront Park. 

3. FOOD BOOTHS & FOOD TRUCKS*

  • Food Booth – Commercial/Nonprofit $325 – 2024 Food Vendor Guidelines
    • (Nonprofit Member Discounted Rate $200)
    • (Commercial Member Discounted Rate $250)

Notes: For both trucks and booths, please submit your complete menu in advance – we always try to avoid duplicating menu items as much as possible. Food trucks always require the space of 2 booths, but we love them so the cost is a discounted version of the 2-space price.

4. GAMES/AMUSEMENTS*

  • Games/Amusements – Nonprofit $175
    • (Nonprofit Member Discounted Rate – $100 (no item sales allowed)
  • Games/Amusements – Commercial – Member and Non-Member – Pre-negotiated Percentage of Gross Sales

*ADDITIONAL ITEMS

Electrical Power Connection $25 (These are only available in certain locations, one connection per booth)
Can/Bottle Recycle Fee $25 (Required as per WA RCW 70.93.093)

 

Apply to be a Street Fair Vendor

 

APPLICATION DEADLINES

Applications from returning and new exhibitors will be accepted until Monday June 3 (or until we are sold out). We will try to accommodate booth location requests, keep in mind booth locations are based on Registration Type. Street Fair Vendor packets will be sent out in June.

 

CANCELLATIONS

Prior to acceptance you may cancel without penalty. For cancellations made up to and including Friday May 27, full refunds will be made less a $75 processing fee. After Monday, June 3, there will be NO refunds in the case of cancellation, EXCEPT in the case of force majeure/acts of god (i.e. COVID Spikes, War, Natural Disaster etc) causing the event to be cancelled entirely. In that event, all vendor fees will be refunded, minus the $75 processing fee. In the (unlikely) event of cancellation, vendors may request that this year’s fee be applied to their application for next year as a ‘make good’.

 

BOOTH DESCRIPTION REQUIREMENTS

Please be specific and detailed with your booth and product descriptions. Remember that ONLY products that are included in the description on your application will be allowed to be sold in your booth sales. Food vendors must provide a menu with their applications. Our policy is to avoid duplication of menu items or products across street fair vendors wherever possible.

 

ARTS, CRAFTS, COMMERCIAL BOOTH NOTES

All new arts & crafts entries will be juried. If applicable, please send three (3) color pictures showing a selection of your potential items with a suggested price range, or simply email links to a website page with pictures & descriptions.

 

FOOD TRUCK & FOOD BOOTH NOTES

Vendor permit and food handling cards are required by the State of Washington for all food vending booths. For information call: Kitsap Public Health District 360-337-5235. www.kitsappublichealth.org.

Please be aware that there are state and local regulations regarding food and beverage service single-use plastic items. We will provide food vendors a list of sources for acceptable materials, and a full briefing on the rules and regulations in all confirmation packages once applications are accepted.

Returning vendors have first right of acceptance, with more information available upon request.

 

INFORMATION BOOTH NOTES

Nonprofit information booths are limited to 30 spaces and are priced differently for Chamber members and non-members.  Commercial information booths are available only as sponsored game booths for current Bainbridge Island Chamber members and will be located in the Kids Zone (Grand Old 4th Street Fair Map). Returning vendors have first right of acceptance, with more information available upon request.

 

GAMES/AMUSEMENTS NOTES

Nonprofit Chamber Members pay only a small set fee to offer games and amusements. Commercial vendors will pay a percentage of gross receipts to be mutually agreed in advance. Returning vendors have first right of acceptance, with more information available upon request.

 

BOOTH SET UP & BREAK DOWN

Due to concerns about overnight security for unmanned booth tents, tables and structures, we will no longer provide an opportunity to set up during the evening of Monday, July 3rd. All vendors may set up between 6:00am and 8:30am on the morning of July 4th.

All vendors must complete set-up by 8:30 AM ON JULY 4, and NO tear-downs will be allowed before 5 pm on July 4 for safety reasons.

This will be strictly monitored. Any vendors not set up by 8:30 or starting to break down before 5pm may not be allowed back in future years.

After 5pm, we will all attempt a swift, safe breakdown –  please aim to move your vehicles out of the fair as quickly as possible so we can let us all (and all the event support staff) head out and begin the recovery process!

Please be aware that because of post-pandemic staffing shortages, Seattle ferry terminal construction and an uptick in visitors, the WA State Ferry schedule for Bainbridge Island can be unpredictable: Please make contingency plans (including leaving enough time to drive around Puget Sound) accordingly.

HOURS OF OPERATION

July 4th Street Fair hours – 9am to 5pm

 

SECURITY

The fair provides no official security beyond traffic control at barricades. Exhibitors assume all responsibility for any loss, damage, claim, liability or injury to a third party and agree to hold harmless the Grand Old Fourth festival.

 

RECOMMENDED VENDOR LODGING

Visit www.visitbainbridge.com/lodging  for full listings.

More vendor details here

 

ADDITIONAL RULES/REGULATIONS 

2024 Vendor Rules & Regulations

 

Questions?

Contact Jessica Perkins at the Bainbridge Island Chamber of Commerce:
395 Winslow Way East, Bainbridge Island, WA 98110
206-842-3700
www.bainbridgechamber.com