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Grand Old 4th Street Fair Vendor Instructions

**Applications Closed Friday, June 24, 2022. We Hope You’ll Join Us Next Year!!**

 

As of Tuesday, March 8, 2022, the application process is officially open to all potential July 4th Street Fair vendors for the 2022 Annual GRAND OLD 4TH OF JULY on Bainbridge Island .

The Street Fair portion of the festival will be held three blocks from the Ferry Terminal on Brien and Bjune Drives, in downtown Bainbridge Island. We have approximately 110 booth spaces available for arts and crafts, food, information, nonprofit organizations, children’s games and amusements. The Grand Old Fourth street fair is known for its quality hand-made goods, and booths vending commercial products will be carefully juried.

We are very excited at the possibility of the return of this beloved community event this year, and we will follow all guidance regarding events during the current pandemic to do all that we can make sure that it happens safely and in the public’s best interests.

 

BOOTH SPACE

The booth space size is 10 feet x 10 feet. Booths are outdoors on a closed street. Vendors must supply their own tables, chairs, and booth structures as desired, including rain/sun shelter such as a canopy. Power is available to a limited number of booth sites. Water is available in a central location. Please supply your own power extension cords and water hoses. In some locations, combining multiple booth spaces into larger spaces may be possible.

 

BOOTH FEE PAYMENTS

Payment in full must be received with your application. We accept cash, check, or credit/debit card payments. (Please make check or money orders payable to Bainbridge Island Chamber of Commerce). Payment for new applications will be held and processed only if/when the application is accepted.

 

MEMBER DISCOUNTS

This year we are offering discounted fees for Food Trucks, and all of the Grand Old 4th Booths (Food, Arts & Crafts, Information, Kid’s Zone Games/Amusements) to all Members in good standing with the Bainbridge Chamber (both commercial and nonprofit vendors).

Oh, and yes, of course you can join the Chamber today and be eligible for a discounted booth fee immediately…

 

FULL GO4 2022 STREET FAIR BOOTH PRICE LIST

 

1. ARTS & CRAFTS BOOTHS*

  • Arts & Crafts Booth – Nonprofit $175
    • (Nonprofit Member Discounted Rate $150)
  • Arts & Crafts Booth – Commercial – $250
    • (Commercial Member Discounted Rate $200)

Notes: Arts & Crafts entries are juried and we try to avoid duplicating merchandise whenever possible.

2. FOOD BOOTHS & FOOD TRUCKS*

  • Food Booth – Commercial/Nonprofit $350
    • (Nonprofit Member Discounted Rate $250)
    • (Commercial Member Discounted Rate $280)
  • Food Truck – Commercial/Nonprofit $450
    • (Food Truck Member Discounted Rate $380)

Notes: For both trucks and booths, please submit your complete menu in advance – we always try to avoid duplicating menu items as much as possible. Food trucks always require the space of 2 booths, but we love them so the cost is a discounted version of the 2-space price.

3. INFORMATION BOOTHS*

  • Information Only – Nonprofit $150 (no item sales allowed)
    • (Nonprofit Member Discounted Rate – $100 (no item sales allowed)
  • Information Only – Commercial $200 (no item sales allowed)

Notes: Commercial information booths are only available to current Bainbridge Chamber members. All must include a kid’s game or activity and will be located in the Kids Zone in Waterfront Park. 

4. GAMES/AMUSEMENTS*

  • Games/Amusements – Nonprofit $150
    • (Nonprofit Member Discounted Rate – $100 (no item sales allowed)
  • Games/Amusements – Commercial – Member and Non-Member – Pre-negotiated Percentage of Gross Sales

*ADDITIONAL ITEMS

Electrical Power Connection $25 (These are only available in certain locations, one connection per booth)
Can/Bottle Recycle Fee $25  (Required as per WA RCW 70.93.093)

 

APPLICATION DEADLINES

Previous exhibitors are offered first right of acceptance for a booth space – but for priority placement, your application must reach us by Friday April 1, 2022. Applications will be assigned in order of date received for space available. Official notifications of acceptance and booth assignment will be sent to returning exhibitors by Monday April 18.

New exhibitors: The earlier we receive your application the likelier you are to receive a preferred spot. New applications will be juried and notification will be sent by Monday, May 9.

 

CANCELLATIONS

Prior to acceptance you may cancel without penalty. For cancellations made up to and including Friday May 27, full refunds will be made less a $50 processing fee. After Monday, May 30, there will be NO refunds in the case of cancellation, EXCEPT in the case of force majeure/acts of god (i.e. COVID Spikes, War, Natural Disaster etc) causing the event to be cancelled entirely. In that event, all vendor fees will be refunded, minus the $50 processing fee. In the (unlikely) event of cancellation, vendors may request that this year’s fee be applied to their application for next year as a ‘make good’.

 

BOOTH DESCRIPTION REQUIREMENTS

Please be specific and detailed with your booth and product descriptions. Remember that ONLY products that are included in the description on your application will be allowed to be sold in your booth sales. Food vendors must provide a detailed menu with their applications. Our policy is to avoid duplication of menu items or products across street fair vendors wherever possible.

 

ARTS & CRAFTS BOOTH NOTES

All new arts & crafts entries will be juried. If applicable, please send three (3) color pictures showing a selection of your potential items with a suggested price range, or simply email links to a website page with pictures & descriptions.

 

FOOD TRUCK & FOOD BOOTH NOTES

Vendor permit and food handling cards are required by the State of Washington for all food vending booths. For information call: Kitsap Public Health District 360-337-5235. www.kitsappublichealth.org.

Please be aware that there are new state and local regulations regarding food and beverage service single-use plastic items. We will provide food vendors a list of sources for acceptable materials, and a full briefing on the rules and regulations in all confirmation packages once applications are accepted.

 

INFORMATION BOOTH NOTES

Nonprofit information booths are limited to 30 spaces and are priced differently for Chamber members and non-members.  Commercial information booths are available only as sponsored game booths for current Bainbridge Island Chamber members and will be located in the Kids Zone (see map above). Returning vendors have first right of acceptance, with more information available upon request.

 

GAMES/AMUSEMENTS NOTES

Nonprofit Chamber Members pay only a small set fee to offer games and amusements. Commercial vendors will pay a percentage of gross receipts to be mutually agreed in advance. Returning vendors have first right of acceptance, with more information available upon request.

 

BOOTH SET UP & BREAK DOWN

Due to concerns about overnight security for unmanned booth tents, tables and structures, we will no longer provide an opportunity to set up during the evening of Sunday, July 3rd. All vendors must set up between 6:00am and 8:30am on the morning of July 4th. SET-UP MUST BE COMPLETED BY 8:30 AM ON JULY 4, and NO tear-downs will be allowed before 5 pm on July 4. Please move your vehicles out of the fair as quickly as possible.

This will be strictly monitored. Anyone not set up by 8:30 or breaking down before 5pm will not be allowed back in future years. Please be aware that because of the pandemic, Seattle ferry terminal construction and shortage of workers, the WA State Ferry schedule for Bainbridge Island has been erratic, and often has only one boat, not two, in service. Please make contingency plans accordingly.

 

HOURS OF OPERATION

July 4th Street Fair hours – 9 am to 5pm

 

SECURITY

The fair provides no official security beyond traffic control at barricades. Exhibitors assume all responsibility for any loss, damage, claim, liability or injury to a third party and agree to hold harmless the Grand Old Fourth festival.

 

RECOMMENDED VENDOR LODGING

Visit www.visitbainbridge.com/lodging  and www.destinationbainbridge.com for full listings.

More vendor details here

Questions?

Contact Mickey Molnaire at the Bainbridge Island Chamber of Commerce:
395 Winslow Way East, Bainbridge Island, WA 98110 – 206 842 3700 – www.bainbridgechamber.com